What is Airtable & Why Should You Use It?


Do you often find yourself juggling several apps to manage your tasks and organise data? Let me introduce you to Airtable, where all these tasks can be accomplished under one roof in a visually pleasing and easy-to-use setting. This post will explore what is airtable and what does airtable do. 

What is Airtable?

With Airtable, you can get the best of many applications in one cloud-based platform. Although it is designed to be as simple as a spreadsheet, it has the strength of a database and can do more than just that. It offers customisable views and features that standard spreadsheet software cannot.

It is a strong platform for project management, data organisation, team communication, and much more because of its intuitive interface and abundance of features.

These sections explain what makes Airtable great:

The Spreadsheet-Database Hybrid

Airtable stands as a unique combination of spreadsheet and database. Unlike traditional spreadsheets:

  • It offers flexible views extending beyond the grid-style layout.
  • It enables linking between tables, mimicking relational databases.
  • It offers automation features and scripting capabilities to create custom workflows and automate repetitive tasks.

These features result in a powerful workspace that can hold a diverse range of information, making Airtable an ideal solution for both individuals and businesses alike.

User-friendly yet Powerful

Airtable is a tool that’s both user-friendly and sufficiently powerful. 

  • It offers higher-degree customisation. It can be used for tasks as simple as a to-do list or as complicated as project management because you can design your own data types, fields, and structures.
  • It can be integrated with a number of third-party applications, including Slack, Zapier, and others.
  • The platform excels in team collaboration. Multiple users can work on the same Base simultaneously, and they can see changes in real-time.
  • It can incorporate images in cells, a feature that is tough to find in traditional spreadsheet solutions.

This simplicity of use, in conjunction with advanced functionalities, allows both novices and experts to benefit.

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Why Should You Use Airtable?

From freelancers to Fortune 500 companies, Airtable’s user base is as varied as its features. It offers tremendous flexibility and is an essential tool for simplifying your work routines, enhancing productivity, and fostering collaboration.

Remember, “Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning, and focused effort.” – Paul J. Meyer.

So why not adopt a tool that brings together all your needs into one intuitive, powerful platform?

1. Streamline Your Processes

As a number of well-known businesses have demonstrated, Airtable has a track record of increasing productivity and cutting costs. Because of its intuitive interface and capacity to handle large databases, it’s a great tool for a wide range of industries. 

2. Flexible Use Cases

With so many features and so many ways to customise them, Airtable is great for many personal and business tasks, such as planning projects, managing content, keeping track of budgets, and more.

3. Boost Productivity

The days of needing strong technical knowledge or experience with coding are long gone when creating databases. Data administration is made easier using Airtable, which makes it possible to store, manage, and retrieve data with ease. 

It’s quite simple to get started because of its flexible platform and pre-made templates. With its ability to visualise data in various ways, including grids, Kanban boards, calendars, forms, and Gantt, you can be sure that your data and processes are perfectly visible.

4. Smooth Cooperation

Working together is essential to becoming competitive in today’s workplace. With the help of Airtable’s robust collaboration features, users can delegate work, communicate project updates, and guarantee that everyone on the team has access to pertinent information. 

In addition, you can designate different access levels and create roles to make sure every team member has the appropriate access to tasks and data.

5. Automation

Another key area where Airtable excels above standard spreadsheets is automation. Its personalised trigger-action workflows eliminate the need for laborious manual activities, freeing up team time and improving workflow efficiency. This feature boosts accuracy and productivity by allowing Airtable to function independently based on your data.

6. Extensive Monitoring

With the comprehensive data-tracking features offered by Airtable, team members may effortlessly monitor modifications made to specific tables and records. Because of this transparency, teamwork is more effective, there are fewer mistakes, and everyone is in agreement.

7. Integration

Efficiency is increased by Airtable’s intuitive automation and smooth connection with other apps and services. The team will be able to work together more effectively and concentrate on high-impact tasks with this integration and automation features. This will also ensure that no important detail is missed.

8. Control Over User Access

You can effectively manage user access with Airtable, which is essential for upholding data security and compliance. You can control who gets access to sensitive data in your workplace by customising user permissions.

9. Flexibility

Airtable is a useful option for managing projects of all sizes and kinds since it can adjust to the changing needs of enterprises. Because of its adaptability, databases, workflows, and project structures can all be tailored to your particular requirements.

10. Data Visualisation

The ability to analyse data is the key to making effective decisions, and Airtable stands out in this aspect with its data visualisation possibilities. These technologies give your teams a more clear picture of your projects, allowing you to make data-driven decisions.

The powerful and flexible technology Airtable can totally change how teams work together, handle projects, and see data. Individuals and businesses that want to handle their data effectively and quickly will find this tool very useful. It has a lot of useful features and is easy to customise.

What Does Airtable Do?

Workflows can be simplified with Airtable since they combine real-time data sharing with individualised solutions. The program has the following important features:

Get real-time access to shared data:

The relational database of Airtable allows teams to monitor changes in data and take immediate action, guaranteeing that everyone is always working with the most recent version of the information.

Create unique apps with ease:

For their own workflows, teams can design their own bespoke applications, such as a calendar for marketing or a mechanism for gathering user feedback.

Automate time-consuming chores:

Teams can use trigger-action workflows to automate repetitive processes like sending notifications or updating records.

Link your apps:

Airtable allows for easy interfaces with hundreds of essential tools and applications, including major platforms like Softr, Adalo, Glide, Stackr and Noloco.

Business-level tools:

Airtable’s scalability, data governance, and multiple user controls make it an excellent choice for large enterprises.

How to Add a Table in Airtable? 

With Airtable, creating a new table is a simple procedure that lets you start gathering and arranging your data. Here’s how to add a table in Airtable step-by-step:

  • Via the Main Page: Go to the main Airtable homepage first. Choose the Base to which you want to add a table from here.
  • Choose a Base: After opening the required Base, find the “+ Add a table” button.
  • Use Existing Spreadsheet: You can import data from an existing spreadsheet or CSV file or create a whole new table by selecting the “+ Add a Table” option.
  • Choose Your Table Creation Method: If you want to build a new table, select “Start with an empty table.” If you want to import data from an existing CSV file or pasted text into Airtable, select “Import data from a CSV file or pasted text.”
  • Give Your Table a Name: After deciding on your preferred approach, give your table a name that accurately describes its contents or goal.
  • Keep the New Table Safe: Save your newly created table now. You may now add field records and enable data structure and administration to your table.

With Airtable, adding a table is a quick and easy process that enables you to take the first crucial step toward efficiently managing and organising your data.

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How Is Airtable Different From a Spreadsheet?

Spreadsheets and Airtables are similar in that they both arrange data in rows and columns. But compared to conventional spreadsheets, Airtable is a far more flexible and potent tool due to its exceptional features. This section looks at how Airtable improves upon a standard spreadsheet by providing additional functionality and impact.

Database Features

Spreadsheets are useful for organising and calculating data, but they don’t have the same powerful features as databases. Airtable, on the other hand, combines the strength of a relational database with the ease of use of spreadsheets. Its usefulness extends beyond spreadsheets because it enables you to join tables and data through particular columns utilising fields like the “Link to Another Record” function.

Durability and Uniformity

Airtable is superior to spreadsheets in terms of consistency and longevity. Databases always have data in the right format, which makes them a more reliable way to handle data than spreadsheets, which can become corrupted when changes are made.

Integrity and Accessibility

Databases, as opposed to spreadsheets, are easily accessible by other software programs, including accounting software and Customer Relationship Management (CRM) systems. It’s easy to connect Airtable to many other programs because it’s a relational database. This can make business processes much better overall.

Validation of Data

Spreadsheets allow you to format data but are not very good at validating it. Airtable’s database architecture, on the other hand, consists of fields that are designated for particular categories of data, allowing the platform to reject data that is inaccurate or not formatted correctly. A simplified workflow is the outcome of this data validation, which guarantees that your data is prepared for processing by other systems.

Airtable is a tool that merges the simplicity of spreadsheets with the robustness of databases. Airtable is a vast improvement over standard spreadsheets, allowing for greater adaptability and usability across a variety of use cases thanks to its enhanced data management, integration, and validation features.

Airtable’s Key Terms Every User Should Know

Mastering a new tool means learning the lingo, and Airtable is no different. If you know the terms used by Airtable, you can get the most out of this great technology, improve your skills, and learn it faster. To better understand a few important Airtable words, let’s look at them.

1. Bases

‘Bases’ in Airtable are groups of tables. Consider them as an Excel spreadsheet. Bases store different parts of your data or project. You’ll probably make a new base for a new project. Although Airtable provides pre-made templates such as project trackers and content calendars, you may also create your own foundation.

2. Workspace

In Airtable, a workspace is a group of bases. Using the Excel comparison, a workspace is simply the hard disk that contains tihe folders that make up a base, which is an Excel file.

3. Tables

Similar to spreadsheets, tables in Airtable provide the space for your data. Like spreadsheets, tables are made up of rows, sections, and fields.


As implied by the name, Airtable’s “Views” feature lets you customise how data is shown in a table. The views include a Gantt view for visualising items with start and end dates on a timeline, a Calendar view for data related to time, and a Grid view that resembles the well-known spreadsheet structure.

5. Fields

The purpose of Airtable fields is the same as that of spreadsheet cells. They are more versatile yet only store discrete bits of info. There are currently 29 different field kinds available in Airtable, ranging from basic text to attachments for storing files such as audio and photos.

6. Records

‘Records’ in Airtable correspond to database rows. Every record corresponds to a single item in a list. For instance, every record in an inventory database corresponds to a distinct inventory item.

7. Extensions 

Airtable’s apps increase its capabilities by adding new features and integrations. It provides apps that extend Airtable’s capabilities, much like the App Store on your phone.

8. Automation

The ‘Automation’ aspect of the tool is a game-changing capability. It makes it possible for Airtable to carry out actions on its own using your data. These duties could include anything from informing users when new records are added to a view to updating records that already exist when certain changes take place.

Kick-Start Your Airtable Journey

The fact that you can start leveraging Airtable without the need to write any code makes it an attractive tool for non-technical individuals and teams. That being said, it does help to understand the fundamentals of Airtable before your migrate business criticla workflows over.  

No Code University provides an Airtable Essentials Course. This course teaches you the key elements of the Airtable so you can start using Airtable with ease and become highly productive right away.

Final Words

If you’re wondering, “What does Airtable do?” the answer is that it provides a powerful, flexible tool that combines database and spreadsheet capability to suit the varying requirements of any project, whether it’s for personal or commercial use. You can get started with this flexible tool by following this detailed Airtable tutorial.

Data management has never been simpler, thanks to tools for collaboration, seamless integrations, and customisation options. Beyond being only a simple database tool, Airtable is an excellent tool for effectively organising project data. 


1. What is Airtable?

Database and spreadsheet features are combined in Airtable software, a cloud-based platform. With its user-friendly interface, it offers extensive features including link records, group collaboration, view customisation, task automation, and app integration.

2. What is Airtable used for?

Applications such as project management, content planning, inventory control, and event planning all benefit from using Airtable to store, organise, and share data. Its options for customisation and flexibility meet a range of needs for both personal and professional projects.

3. What does Airtable do?

Airtable manages data with the help of a relational database, multiple viewing options, activity tracking, role-based access control, and the ability to connect to other tools. 

4. What is no-code?

“No-code” describes a method of developing and using applications that do not require any knowledge of coding or programming languages.

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